Looks right in every inbox
Emails use a clean responsive layout with a plain-text version, so they render well in Gmail, Outlook and on mobile.
- Responsive HTML email
- Plain-text alternative
- Reply-to set to your organisation
Branded email invitations
Event Invitation Emails With QR Codes
Professional invitations that carry the entry pass.
Each invitation is personalised for the guest and includes their QR entry pass, the date, time and venue, a Google Maps button for in-person events and a join button for online events. Write once with placeholders and Eventovalley fills in the details for every guest.
Why it matters
Why teams use Branded email invitations in Eventovalley
QR pass inside the email
The guest's QR code and manual check-in code are embedded, so the email itself is the ticket.
Editable templates
Customise the invitation, reminders and thank-you messages, with defaults for every organisation.
Placeholders
Use {{name}}, {{event}}, {{date}}, {{time}}, {{location}} and more to personalise every message.
Bulk sending with progress
Email everyone or a selection. Sending runs in the background with a live progress bar and retries.
Your own sender
Send from your organisation's address using Gmail, Outlook, Zoho, ZeptoMail, Brevo or any SMTP server.
Delivery log
Each guest's email history shows what was sent and any failures.
How it works
Up and running in minutes
- 1
Pick a template
Start from the invitation template or write a custom message.
- 2
Preview
See exactly how the email looks for a real guest before sending.
- 3
Send
Send to everyone, to guests not yet emailed, or to a selection.
FAQ
Questions about Branded email invitations
Can I send event invitations from my own email address?
Yes. Connect your SMTP account (for example Gmail, Outlook, Zoho, ZeptoMail or Brevo) and invitations are sent from your address with your name.
Is the QR code included in the invitation email?
Yes. For in-person events the guest's QR code and check-in code are embedded in the email.
Can I personalise each email?
Yes. Placeholders such as {{name}}, {{date}} and {{location}} are replaced with each guest's details.
Related features
Automated reminders
Schedule event reminders 2 days, 1 day, 4 hours, 1 hour and 10 minutes before, a "we're live" email and an after-event thank-you. Every guest gets each reminder once.
Learn moreYour own email sender
Send event emails from your own address using any SMTP provider, with a different sender per event if you need it. Quick setup presets for popular providers.
Learn moreWhatsApp messaging
Share QR entry passes and reminders on WhatsApp. Ready-made message templates, one-click sending to guests and automatic WhatsApp messages on supported plans.
Learn moreSeamless Events, All in One Place
Start using Branded email invitations today.
Create your account, add your first event and start sending QR passes in minutes.